The AI foundation that gives your tools the roadmap, SOPs, and company context they're missing
We take what the AI Readiness Audit found and write the roadmap, the SOPs, and the rules your team and your AI tools work from. Built for $5M–$50M companies that know where they stand and need a plan.
An AI foundation is the written strategy and company documentation that tells AI tools what your business is, how it works, and what to do first. Most companies open ChatGPT or Claude first and get generic answers. Phos AI Labs writes the foundation first. We interview your team, then hand over a roadmap in build order, SOPs, governance rules, and the documents your AI reads before it answers.
Anthropic Partner and OpenAI Select Partner, CCA-F certified team
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400+ projects, 40 in AI
across manufacturing, aviation, distribution, healthcare, and professional services
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From 4 weeks
audit handoff to a written strategy your team can act on
Trusted by teams at
Why does AI spend stall after the audit?
Because a list of opportunities is not a plan. Without a written strategy, every team fills the gap on its own. Six months later the company has spent the money and still operates the same way.
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Everyone moves in a different direction
Someone buys ChatGPT seats. Someone else tries Claude. A few people automate the wrong things. Nothing connects, and nobody can say which effort is working.
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The AI has never read your company
The tools are good. The answers are generic, because nothing tells them who your customers are, how you price, or what "done" means in your operation.
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The knowledge lives in five heads
How work really gets done sits with a few senior people. Nobody has written it down, so you can't hand it to a new hire or to an AI.
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No order of operations
Everything on the roadmap feels urgent. Without a build sequence, the team starts with the flashy project and the foundation work never happens.
The audit tells you where you are. The foundation tells you where you're going.
We interview your leadership and operators, then write the strategy and documentation your AI needs.
It covers what to build, what to skip, and in what order. Building the systems comes next, with AI Implementation.
What you walk away with
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AI strategy document
One written plan for where AI belongs in the business and why, tied to the audit's dollar figures.
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Implementation roadmap
Every initiative in build order, with the reason for the sequence and what each step depends on.
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AI Foundations documents
A company overview, brand voice guide, customer communication standards, vocabulary and exception guides, and workflow specs. Load them into Claude, ChatGPT, Perplexity, or Gemini and the AI knows your company.
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SOPs for your highest-value workflows
The processes nobody wrote down, documented well enough for a new hire or an AI agent to follow.
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Governance framework
Who can use which tools, with what data, and what needs a human review before it goes out.
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Build, skip, and revisit list
What to build now, what to leave alone, and what to check again in six months.
Everything is written for your business and owned by you. Keep working with Phos AI Labs or take it to another team.
What actually happens once you start?
Three steps, starting at four weeks. The only thing we need from you is access to the right people.
- Week 1
We learn your operation
We interview leadership, operators, and the people doing work nobody has documented. Starting from the audit findings, we map how work moves through the company, including the handoffs the process doc leaves out. Expect four to six interviews.
- Weeks 2–3
We decide where AI fits and where it doesn't
Some workflows change a lot with AI. Others only get noisier. We rank every opportunity, mark the ones to skip, and set the build order.
- Week 4
We write it down and hand it over
You get the strategy, the roadmap, the SOPs, the governance rules, and the AI Foundations documents in one working session with the consultants who wrote them.
Why does the right AI foundation depend on your industry?
A law firm's foundation looks nothing like a distributor's. The vocabulary, the exceptions, and the review rules differ, so the documents we write differ too.
Don’t see your industry?
If your team works from vocabulary, exceptions, and review rules nobody has written down, the foundation writes them for your industry.
Book a callWhat changes once the foundation is in place?
Your AI tools start sounding like your company. The team works from one plan. And implementation starts with the hard thinking already done.
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AI that knows your company
The same tool your team already uses stops giving generic answers. It writes in your voice, follows your rules, and knows your customers.
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One plan for the whole team
Leadership and operators agree on what gets built first. Purchases follow the roadmap instead of whoever pitched last.
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A business that can be handed off
The processes that lived in five heads are on paper. New hires ramp faster, and AI Implementation starts from written SOPs and a sequenced roadmap.
Why Phos AI Labs over a generalist or doing it in-house?
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Strategy from the builders
The consultants who write your strategy also ship AI systems for mid-market companies. The roadmap only includes things we know how to build.
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Written for your AI tools
Most strategy decks sit in a folder. Ours include the documents your AI tools read directly, so the strategy starts working the day we deliver it.
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The hire you can't make
A senior AI lead costs $250K or more and takes six months to ramp. Phos AI Labs hands over the strategy that hire would write, in as little as four weeks.
How much does an AI foundation cost?
Starting at $10,000 fixed scope
Book a strategy call →Where you land depends on how many people we interview and how many workflows we map. Timelines start at four weeks and grow with scope the same way. Everything is scoped up front, so there is no hourly billing and no surprise invoices.
One wrong project that never gets built covers the fee. Most companies this size already carry six figures a year in overlapping tools and half-finished experiments.
Keep going
- 01
AI Readiness Scorecard
Ten questions and a personalized score in minutes.
Explore → - 02
What is an AI Foundations document?
The five document types and how each one works.
Explore → - 03
Deploy Claude Blueprint
A six-step guide to rolling Claude out across a team.
Explore → - 04
Case Studies
Real engagements with real numbers.
Explore →
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